Executive Assistant to CEOs and Team Manager

Impatience Earth is a non-profit climate philanthropy consultancy founded in 2020 with a mission to educate, challenge and inspire wealth holders to take bolder funding decisions to address the climate emergency.

We have a role available for someone to join our small but mighty team to deliver high-level support to our CEO and Deputy CEO, helping them achieve their strategic priorities by managing their calendar and emails, supporting them with prioritisation of tasks and managing key projects. A smaller part of the role will be to provide support as a Team Manager, which will entail coordinating team meetings and away days, and supporting with the administration of projects.

We are looking for a detailed-oriented, highly organised and proactive individual who loves the idea of helping fast-paced, ambitious organisations work more smoothly and effectively. You should be able to manage multiple priorities, work well both independently and within a team, and bring a solutions-focused approach to challenges. We are looking for someone who already has experience of working as an EA with senior leaders.

Specifically, you will be supporting with tasks such as:

• Managing the CEO and Deputy CEO’s emails and calendars
• Supporting the CEOs to manage projects and prioritise tasks
• Creating meeting agendas and capturing minutes and action items
• Creating and sending invoices
• Arranging travel and any reimbursements
• Booking meeting rooms at London co-working space
• Arranging team away days
• Coordinating regular meetings with team members and Associates
• Coordinating speaker briefings and follow-ups
• Assisting the CEOs with social media posts
• Supporting key projects to ensure timelines and deliverables are met
• Managing and scheduling internal and external meetings, working closely with other administrative and support staff in many cases
• Maintaining confidentiality in all matters

Core skills/attributes we are looking for:

1. Organisation: Highly organised, with prior experience of supporting senior leaders
2. Discretion: Able to handle confidential information professionally
3. Multi-Tasking: Someone who is able to and excited about supporting the management of multiple projects
4. Communication: Clear and concise writing and verbal communication, with the ability to engage with a wide range of stakeholders
5. Synthesis: The ability to gather inputs for meeting agendas and to synthesise key points and action items
6. Entrepreneurial: Someone who wants to bring ideas about how to organise and improve the workplace they are in
7. Values match: Committed to social justice, climate action and anti-oppression

As part of this role, you will have up to 25 days paid annual leave, a professional development budget and be part of a great team. We believe that we can be a really good employer for people of all backgrounds and hope we will get applications from people from a range of backgrounds.

Salary: circa £40k, depending on experience

Location: UK-based, with ability to travel into London on occasion. This is a remote position, with optional access to a co-working space.

Contract: Initially 12 months with a view to extend to permanent depending on contracts

Hours: 4–5 days a week, spread across Monday to Friday.